Real Estate & PropTech
Property portals, CRM for developers and agencies, property management systems, and real estate marketplace platforms.
About this industry
In real estate, deals are often won by how quickly you respond to an enquiry and how well a listing is presented. We build property portals, CRM systems for agencies and developers, and property management dashboards that keep leads, listings and documents in one place instead of in spreadsheets and inboxes.
Integrations are part of daily life in this industry: exporting listings to property portals, syncing unit availability, scheduling viewings, generating contracts and collecting e-signatures. We automate the areas where your team loses the most time, from lead qualification and viewing bookings to document automation for reservations and rentals.
We keep the legal side in view. Buyer and tenant data falls under GDPR, marketing consent has to be collected properly, and in Poland real estate agents are obliged entities under anti-money laundering law. A system that handles these duties well reduces risk and saves work on every single transaction.
How we deliver
Process Analysis
Mapping the property sales cycle and customer touchpoints.
UX Design
Intuitive property search with filters, maps, and presentation.
Platform Development
Portal with listings, CRM, developer panel, and listing site integrations.
Launch & SEO
Search engine optimization and launch with data migration.
Key challenges
Listing Portal
Advanced search with maps, filters, and property comparison.
Real Estate CRM
Lead management, contacts, and property sales pipeline.
Visualizations
Photo galleries, virtual tours, and high-quality floor plans.
Contract Automation
Contract generation, e-signatures, and status tracking.
Integrations
Export to property listing portals and MLS systems.
Property Management
Manager panel with billing, tickets, and documentation.
Compliance and security
GDPR
A real estate CRM holds buyer and tenant data, sometimes including financial documents. We define the legal bases for processing, lead retention periods, agent permissions for listings and clients, and a register of marketing consents collected in line with electronic communications rules.
eIDAS and e-signatures
Under eIDAS a qualified electronic signature has the same legal effect as a handwritten one. We integrate signature providers for reservation agreements, leases and handover protocols. Contracts that require a notarial deed, such as a transfer of ownership in Poland, still go through a notary.
AML (anti-money laundering)
Real estate agents are obliged entities under Polish AML law. We support these duties in the system with customer due diligence records, secure document storage, risk assessment and an audit trail that makes it easier to demonstrate compliance.
Frequently asked questions
How much does a property portal or agency CRM cost?
A listings portal with search, map view and export to property portals usually falls within EUR 8,000 - 28,000. A CRM covering leads, documents and commissions for several offices is more often EUR 14,000 - 47,000. The final budget depends on the number of integrations and user roles, so we start with a short workshop before quoting.
Can the system publish listings to property portals automatically?
Yes, as long as the portal offers an API or a file import in a defined format. We build a single place to edit each listing, and changes to price, status and photos flow out to the portals you choose. Before starting we check each portal's current integration terms, since data scope and access rules differ.
How can AI help a real estate agency?
Mainly by responding to enquiries fast: an AI chatbot answers questions about listings, qualifies the lead and books a viewing, even in the evening or at weekends. AI also helps draft listing descriptions and summarise documents. Pricing and negotiation stay with the agent, and client data is processed in line with GDPR.
Can contracts be signed electronically?
In many cases, yes. Reservation, lease and agency agreements can often be signed with a qualified electronic signature, depending on the form the law requires for that contract. In Poland, transferring ownership of property still requires a notarial deed. We integrate signature providers and archiving, and it is worth confirming the required form with a lawyer.
Have a project in mind?
Let's discuss your needs. Book a free consultation and learn how we can help bring your vision to life.
